EDUCATION DAY SELF BOOKING

If you are attempting to book your place less than 7 days from the nearest date booked, please also forward the confirmation email you recieve to CPD Admin and ROC to ensure that ROC get your details in time for it to be added to GRS. It will not be possible to add your details to GRS unless you have done this and forwarded the actual confirmation email.

 

If you need to cancel your place please clearly state which date and session you wish to cancel to cpd.admin@swast.nhs.uk AND ROC to ensure ROC get your details in time for GRS to be amended. Due to volume of bookings, all duplicate session bookings will be deleted and the staff member will be emailed to re-book. Unfortunately, it will not be possible to check which date(s) you wish to keep. 

 

If you have any other questions about the process or future dates, please email the L&D Team

Who can self-book?

Groups that self-booking is open to:

Bank staff – e.g.
  • Staff who solely work on a bank contract
  • Staff with a secondary operational bank contract such as EOC staff who work
  • operationally on a bank contract.
Specialist units – These bookings will be coordinated at a unit level – please check with
your unit administrator before booking as they may be booking on your behalf.
  • SPUECs
  • SPCCS
  • HART
Managers and other non-operational (non-Rota) roles – e.g.
  • OO’s
  • Clinical Leads
  • HoPs
self-booking eligibility PDF download

Education day overview

Self booking education days

This year we will be trialling self-booking of Education Days for certain groups of staff.

If you are in one of these staff groups, information will have been sent to you direct to let you know you can self-book. Certain groups may be booked on by their team administrator to coordinate locally – they will inform you if your group is using this method.

Why aren't dates available in all locations?

*Location availability* Only certain training locations have the extra capacity to offer self-booking spaces.
Different venues may show as available at short notice due to cancellation or sickness, but cannot be guaranteed.
Why is this?
  • Education days need a good number of staff to attend to make them an efficient use of Education Lead time. If we weren’t efficient, we wouldn’t be able to provide enough Education days for all staff over the year.
  • Currently self-booking places are only available in the main (bigger) training centres only. This is to ensure we have viable numbers for the sessions to run.
How does it work?
  • Other locations are likely to become available from October onwards but unfortunately, we can’t guarantee availability at the site most local to you.
  • When completing the form, if a venue is at full capacity, the date and location will no longer appear as an option to book.

How to book

Booking instructions

If you have been invited to self-book please use the form below. Some teams may be booked by administrators to coordinate team planning.

There are 4 days of content this year

*Please note* Only 1 day can be booked at a time – you will need to book each day individually & refresh the page each time. 

REGISTERED Clinicians will need to BOOK ALL 4 DAYS
1 – Clinician Day
NON-Registered Clinicians need to BOOK 3 DAYS
2 – Conflict Resolution day (even if you have completed it recently) 
3 – Core skills Day 1
4 – Core skills Day 2

Please use the form below to apply.

Once you have booked you will see an onscreen confirmation, and receive a confirmation email.

If over 7 days from the date, ROC will be notified automatically be email and will add the day to GRS*

These places will be allocated on a first come first basis.

*If you are attempting to book your place less than 7 days from the nearest date booked, please also forward the confirmation email you recieve to CPD Admin and ROC to ensure that ROC get your details in time for it to be added to GRS. It will not be possible to add your details to GRS unless you have done this and forwarded the actual confirmation email.

Ideally, you should book Education days in a consecutive order. e.g. 4 days in the same week

But  we understand for some groups particularly Bank staff this will be difficult.

If you cannot make this fit your schedule, you can book the days on different weeks.

*Please note* Only 1 day can be booked at a time – you will need to book each day individually & refresh the page each time. 

*Location availability* – Please note – Only certain training locations have the extra capacity to offer self-booking spaces.

Different venues may show as available at short notice due to cancellation or sickness, but cannot be guaranteed.

Why is this?

Education days need a good number of staff to attend to make them an efficient use of Education Lead time. If we weren’t efficient, we wouldn’t be able to provide enough Education days for all staff over the year.

Currently self-booking places are only available in the main (bigger) training centres only. This is to ensure we have viable numbers for the sessions to run. Other locations are likely to become available from October onwards but unfortunately we can’t guarantee availability at the site most local to you.

When completing the form, if a venue is at full capacity, the date and location will no longer appear as an option to book.

If you have any other questions about the process or future dates, please email the L&D Team

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